VIVO: Frequently Asked Questions*
- What is VIVO?
- What are the key benefits of VIVO?
- Which schools are represented in VIVO?
- What are the advantages of using VIVO?
- Who do I contact about VIVO?
- How can I get better search results?
- What types of information do VIVO profiles carry?
- How does VIVO obtain public information?
- How does VIVO obtain my publication information?
- How can I make sure my data is accurate in VIVO?
- Is VIVO a system of record?
- Will VIVO archive information?
What is VIVO?
VIVO is an open source semantic web platform that reveals current research and scholarship through linked profiles of people and other research-related information. VIVO is populated with data from authoritative, trusted sources to create researcher profiles, highlighting faculty expertise, publications, grants, teaching, service and social networks. VIVO also provides powerful search functionality for locating people and information within the institution and enables the discovery of scholarship across disciplinary and institutional boundaries.
For more information about VIVO: vivoweb.org.
What are the key benefits of VIVO and how does it enhance my research or academic standing?
- Data is imported into VIVO's database automatically from authoritative sources, reducing the need to repeatedly enter data manually.
- Data is stored in such a way that allows it to be reused across an institution.
- Profiles allow you to highlight areas of expertise, academic credentials, and to display information about scholarly output such as research papers, teaching responsibilities, grants and potentially much more.
- Search and visualization tools facilitate the recognition of network connections and the identification of potential collaborators. The integrated system promotes the kind of cross-disciplinary collaborations that are becoming more vital in the current research environment.
Which schools are represented in VIVO?
All Cornell colleges and professional schools are represented in VIVO. Weill Cornell Medical College has its own instance of VIVO at: http://vivo.med.cornell.edu/
What are the advantages of using VIVO versus other social or research networking tools?
- The focus of VIVO is on research, which is not always the case with other social networking tools.
- Other tools are mainly domain specific, while VIVO covers all disciplines.
- Ingest into VIVO is done automatically from authoritative sources, reducing the need to manually update data in a variety of profiles.
- The data in VIVO is highly structured and has been standardized using a controlled vocabulary. This allows for the information to be easily accessed both by people and by computer applications.
- VIVO profiles will generally rank higher in Web searches than other types of profile pages or networking sites.
- The VIVO instance at Cornell is part of a community of other institutions utilizing the same technology to structure similar profiles, resulting in a larger, more consistent, and more complete network of researchers.
Who do I contact about VIVO?
For more information or to submit feedback about VIVO at Cornell, contact us at: http://vivo.cornell.edu/contact
How can I get better search results?
VIVO can be searched using keywords related to topics of interest or with names of people or organizations. There are a number of search features that allow for more flexibility, including Boolean operators (AND, OR, NOT), and wildcard and phrase searching. A list of tips for searching VIVO can be found on the Search Tips Page. (we should create a page like this) Results can be limited further by the categories listed to the right of results. For example, imagine you are looking for people who study labor economics. A search for "labor economics" will return results containing research articles, courses, and academic departments, as well as the profile pages of faculty who study or have published on this topic. By clicking on "people" to the right of the search results, you can limit the results to just people, saving yourself from having to scroll through results that are of less interest to you.
What types of information do VIVO profiles carry?
VIVO profiles contain public information related to your research and academic activities. No sensitive information, such as salary, job history or evaluations, are collected.
Profiles reflect data collected from several authoritative sources. This means that the information that appears in your profile is dependent on the completeness and currency of the data found in these sources. Consequently, not every profile will contain all available elements. Currently, profiles include several elements, including your photo, current appointments, publications, awards and honors, grants, teaching activities, research statement and contact information.
How does VIVO obtain public information?
Profile information is brought in through a variety of methods, including data ingests from Workday, the Office for Sponsored Programs, and the Registrar's Office. VIVO then centralizes this information and makes it available in a format that is easily utilized by Web pages or other applications.
How does VIVO obtain my publication information?
Publications in VIVO is obtaining in a variety of ways. Publications for the following colleges and schools are obtained annually from a faculty reporting tool called Activity Insight:
- The College of Agriculture and Life Sciences
- The College of Engineering
- The College of Art, Architecture, and Planning
- The Samuel Curtis Johnson Graduate School of Management
- The School of Hotel Administration
- The School of Industrial and Labor Relations
Publications for schools and colleges not using Activity Insight are entered manually by faculty (or their administrative assistants), and/or VIVO student editors.
How can I make sure my data is accurate in VIVO?
If you find anything that need corrections, you may also contact us for assistance at http://vivo.cornell.edu/contact
Is VIVO a system of record?
VIVO is not a system of record. VIVO contains data ingested from local and external systems of record that are already being maintained.
Will VIVO archive information or maintain historical data?
In general, VIVO is not designed to archive information. The system is designed as a window into current research activity within or across institutions.
* With thanks to Michael Winkler and the University of Pennsylvania for their assistance in the development of this FAQ.